SAP Business One Meets the Challenges of an Uncertain Economy

When running a small business you are faced with new challenges every day, but the biggest challenge you’re facing now may be the state of the economy. During economic downturns, there are often external factors beyond your control that can impact your bottom line.

That’s why it’s critical to optimize what you can control: the day-to-day processes that drive your operations. By streamlining processes, you can improve efficiency and productivity, cut unnecessary costs, and react faster to changes in the market. Regardless of the state of the economy, now is the time to take action by investing in the right software solution – one that will let you take a closer look at how you do business today, so you can identify improvements for tomorrow.

Get the Whole Story

Getting that close look, however, may be easier said than done. Regardless of the number of employees you have, your business consists of many moving parts: invoices, budgets, customer support, e-commerce, and inventory management, to name a few.

That’s where the SAP® Business One application comes in. SAP Business One is a single, integrated software solution that can help you streamline operations and build a stronger, more responsive business – one that can weather abrupt economic changes.

SAP Business One covers all of your core operations:

  • Financials
  • Sales opportunity management
  • Accounts receivable
  • Accounts payable
  • Banking
  • Inventory
  • Production
  • Material requirements planning
  • Service management
  • E-commerce and Web store
  • Employee data management
  • Reporting

With all of these processes managed by a single solution, not only will you be more efficient but you’ll also gain insight into every aspect of your business. You’ll be better informed and able to make decisions quickly and confidently.

Improve Efficiency, Lower Costs

Economic challenges force all businesses to rethink the way they do things. SAP Business One can help you see your business from a process perspective and then employ best practices across the board. Let’s take a look at two examples of how this can transform your business.

Inventory
With the warehouse and inventory management tools in SAP Business One, you can get a clear picture of your warehouse to better meet your customers’ needs. By integrating sales and warehouse processes, you can perform instant availability checks, track item stock levels, easily create pick lists, and pull the listed items from inventory.

This level of integration can greatly improve efficiency and minimize time-consuming transactions. For example, posting a goods receipt will automatically create the necessary journal entry to adjust inventory levels and valuation and will update the corresponding expense account without performing additional manual entries or posting.

Accounting
SAP Business One integrates accounting with other business functions such as purchasing, warehousing, and sales, simplifying your financial processes. With the software’s centralized setup, the number of manual entries is reduced and standard accounting rules are followed consistently. Plus, tight subledger integration with SAP Business One helps ensure that the right accounting postings are made in real time whenever you execute a transaction.

Imagine your current sales order process. Now imagine that, once the order is processed, anyone can easily pull it up to see the full details. With one click on “copy to invoice,” a customer billing invoice is generated without having to rekey the order. Then, all associated journal entries and ledgers are automatically updated in real time without needing a staffer to manually type everything in. This saves time and minimizes errors, both of which can help reduce costs.

Think Fast, Act Faster

Uncertain times require quick reaction. SAP Business One captures critical data across sales, customers, operations, and financials in a single system – everything you need to know about your business is immediately accessible. Integrated Crystal Reports® software and Microsoft Office Excel–based reports let you click through relevant data to quickly get the answers you need.

You can accurately track sales opportunities and activities and can discover trends, so you have a better understanding of what your customers want. And because SAP Business One provides Web-based tools, you can access this data anywhere, anytime – enabling you to be as responsive as possible.

Take Control

When running a small business, it can seem like you’re always struggling to stay ahead – even in the best of times. But by taking control of your internal processes, you can improve operational efficiency, reduce costs, speed time to market, and be prepared for a better tomorrow.

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